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Procurement & Inventory Specialist

Position: Procurement & Inventory Specialist

Reports To: Production Manager

Updated: 8.23.21

Salary range: 45K-65K


This position manages the inventory and purchasing for all items in the beMatrix catalog. Working closely with the Production Manager and Warehouse Supervisor, identifies areas of need to assure stock components are in house and available to meet production demand. Responsible for sourcing vendors and placing purchase orders. Will oversee monthly, quarterly and bi-annual inventory counts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the list below. Other duties may be assigned, as needed.

  • Calculate and determine material stocking needs by using ERP system and spreadsheets.

  • Manipulate and analyze data utilizing Microsoft Excel to determine appropriate stock levels.

  • Track incoming freight orders and effectively communicate timeline to stakeholders

  • Maintain an awareness of materials and procurement concepts

  • Negotiate and coordinate with outside vendors/suppliers

  • Assist with seeking competitive bids and negotiate purchase contracts for key supplies and services

  • Transfer material between warehouse locations as needed to maximize stock and freight efficiency

  • Develop benchmarking and cost modeling to support pricing model and inventory levels

  • Manage effective communication of requirements, and compliance to our procurement policy with all stakeholders

  • Continually improve our internal processes in working with internal stakeholders and suppliers

  • Support continuous improvement efforts throughout all departmental processes

  • Perform other duties as required by supervision management


  • Bachelor’s degree or equivalent work experience in related field.

  • 3+ years of procurement experience

  • Tradeshow industry experience preferred

  • Advanced proficiency in Microsoft Outlook

  • Proficiency in Microsoft Word, Microsoft, CRM & ERP software

  • Excellent verbal and written communication skills

  • In-depth understanding of the beMatrix products & exhibit industry, with the ability to become a subject matter expert on the job

  • Ability to lift 20-40 lbs, pack & unpack crates for the purposes of inventorying incoming order

  • No travel required

  • Ability to work independently while still maintaining strong ties throughout organization.

  • Ability to operate with the highest level of confidentiality and discretion.

  • Ability to conduct self-according to beMatrix’s operating values, which include operating with honesty and integrity, and in a spirit of teamwork and respect.

  • Interested candidates apply here:

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